We’ll build trust through transparency by being open and honest every step of the way.

How We’ll Achieve This

• Keep the process clear, simple, and easy to follow: All materials, timelines, and updates will be shared in plain language so the process is easy to understand and follow.
• Communicate openly about what we know and what we’re learning: Updates will be shared through Township channels, my.scugog.ca/fairgrounds, and Council reports to keep the community informed as new insights emerge.
• Share updates and progress regularly: “What We Heard” summaries will be published outlining key themes, actions, and next steps.
• Be upfront about challenges, opportunities, and next steps: We’ll acknowledge what’s still being explored and what’s guiding future steps.

Everyone deserves a fair chance to be heard. We’ll make participation open and accessible for all.

How We’ll Achieve This

• Create spaces (in-person and online) that invite participation from all voices: Engagement will meet people where they are, from pop-ups and community events to the online portal, making it easy for people to participate wherever they are.
• Ensure everyone has the opportunity to participate and be heard: Multiple formats, flexible hours, and accessible locations will ensure a wide cross-section of citizens can contribute.
• Welcome diverse experiences and perspectives, and create space for meaningful dialogue where all participants can contribute on equal footing: Facilitation methods and reporting will consistently reflect all viewpoints, ensuring decisions reflect a balance of community priorities.

This is your Fairgrounds, and your ideas will help shape its future.

How We’ll Achieve This

• Listen first: The first round of engagement focuses on learning from the community before any concepts or plans are developed.
• Reflect community stories, history, and aspirations: Local quotes, stories, and ideas will be featured in materials, reports, and displays to make community voices visible throughout the process.
• Connect themes and translate insights into clear direction: What we hear will be summarized into key themes and tested with the community before any recommendations are finalized.
• Ensure decisions reflect a balance of community priorities: We’ll aim for a thoughtful balance between diverse interests, long-term needs, and what’s possible, ensuring outcomes reflect shared values.

We’ll listen with respect and empathy, even when perspectives differ.

How We’ll Achieve This

• Approach every conversation with empathy, openness, and a willingness to learn from others: All sessions will begin with clear ground rules for listening and respect, creating safe spaces for dialogue.
• Create spaces for open, honest dialogue where different perspectives can be shared safely: Facilitators will model inclusive practices that encourage participants to speak candidly and feel heard. We recognize that different perspectives can strengthen the process and lead to better outcomes.
• Ask questions to understand the “why” behind people’s ideas, concerns, and experiences: We’ll probe respectfully to ensure we understand the reasoning and emotions behind people’s perspectives.
• Reflect what we hear with care and accuracy, ensuring all voices are acknowledged and treated with dignity: All summaries and presentations will attribute ideas accurately and show how they’ve informed next steps.

Click the Follow button at the top of this page to receive email updates as the project unfolds. You’ll also find opportunities to share your thoughts and ideas virtually throughout the process.

In November 2025, we held three Community Pop-Ins across Scugog. These informal, drop-in conversations gave residents a chance to share how they use the Port Perry Fairgrounds today, what they value about the space, and what they hope to see in the future. All feedback gathered at these events is being incorporated into our overall engagement findings.

Another Community Pop-in will take place February 3 from 1:00 to 3:00 p.m. in the Nestleton Community Centre.

To be notified about upcoming Community Pop-Ins and other engagement activities, sign up for project updates by clicking the Log In/Join or Follow button on the project page.

We are meeting directly with local organizations and community partners to listen, learn, and explore their perspectives in more depth.

A confidential survey will be available on December 15 and run until January 26. Click on the Follow button at the top of this page to be notified when the survey is live.